FAU employees can get an own FAUbox-client for a congress on request to the FAUbox-Support-Team. This client will be deleted automatically at the end of the congress. You do not have to pay for this client unless you need more than the standard memory space. The memory space is calculated according to the normal RRZE-conditions.
Currently the software has a disadvantage for the admin which is that he can use the auto-complete-function when entering the usernames in the webportal only congress internal.
The client has 50 GB memory space. This is the standard memory space of the admin, which means the admin does not get any additional bytes. Currently the admin cannot be prevented from sharing the memory space. We therefore point out that this is prohibited. This would be a license rights problem and the client would be excluded, which means that all accounts and data would be deleted.
Because of that we request that you ask us whether anything is permitted or not. The admin has the right to enter a number of accounts for external persons (persons that do not have a username in the IdM of the FAU) we have agreed on. The number can be increased if necessary. Internal accounts can use the client in other ways. Please enter the external persons like this:
- username/e-mail: <official e-mail-adress, no private one>
- password: <choose whatever you want, you have to inform the user that he has to change his password immediately>
- name: <please enter the full name (first- and surname), no nicknames or short forms; no titles or professional designations are entered here>
- telephone: <not necessary>
- organization should be prescribed
- size: <0>
- valid from: <day of entry>
- valid to: <end of the congress>
- permissions: <choose whatever you want>
The admin can enter any number of admins. You should be careful with doing this because any admin can throw you out. ?
Do not forget to save your entry.
The FAUbox-Support-Team creates under the account of the petitioner a folder with the name of the congress. Further the FAUbox-Support-Team creates a group with the name of the congress for the assignment of permissions. You should use the folder for everything that is connected to the congress. The group enables an easier assignment of permissions. You cannot give different permissions to subfolders than you gave to the main folder. If you need any folders with different permissions, please name them according to the following system: <name of the main folder>_<something short> as for example: Congress_Webcongress_2017_AdvisoryBoard, if the congress is called Congress‚Webcongress_2017‘.
Please note the path length limit of the operating systems. The main folder always has to be recognizable.
You can provide files and folders to internal persons either by entering their accounts in your congress group or by giving them the rights for the congress folder.
Please expect further changes concerning the procedure. We will try to make these changes as comfortable as possible.
If you have any further questions do not hesitate to contact the FAUbox-Support-Team.